- Implemented new system within 2 weeks after being onboarded
24/7 Access with Live Updates
- Eliminated having to track projects on a separate copy
Transformed the way Marketing Operations track projects
- Since Smartsheets includes form generation, the team was able to sunset the paid subscription of another tool, and saved $10,000 in monthly expense
- Z100% User Adoption
When I first joined the Marketing Operations team, I learned that the team has been using Excel Workbook with each spreadsheet
Transformed Marketing Ops’ Operations
assigned for each team to track their projects. I think Excel is a wonderful desktop application; however, when it comes to group editing a single file, Excel application isn’t the best tool to use to ensure every shared user would have the most updated version. Because of this limitation, the Marketing Operations team had a workaround (see The Old Way section below), which I thought was difficult for me to practice knowing that there are other types of online tools that allow more access and still be able to collaborate and co-author into a single view for the leadership team.
During the first two weeks after I onboarded, I built a project tracking system using Smartsheet, that has the same functionalities with a similar look and feel for the end-users. I took a couple of webinars to learn how to use the dashboard roll-up functions, and applied what I learned, added formulas and group-shared-filters for additional functionalities that offered a better view for the leadership team. Within the first two weeks of my ramp-up period, I presented the project tracking system that I built to the team knowing that it would be adopted immediately based on the similarities in functions without all of the restrictions. This was one of the first operational solutions that I built at Dolby Laboratories. As you see in the screenshot above, 5. Digital Content, Comm & Media (DCCM), which was the newest team that was formed. It was the team that I, eventually, had been assigned to and helped build.